Document management software consolidates data storage and allows employees to access the information whenever required. This facilitates faster responses to customer requests and accelerates the completion of important business processes, and helps businesses to be agile when their needs change. Document management systems also aid in avoid hidden time-sinks that reduce productivity by allowing workers to collaborate across offices, departments or even locations.
Most modern document management systems are able to handle an array of dokusoftware.com/document-management/ kinds of files, both on digital and paper. They are typically either manually uploaded or scanned automatically. Many systems contain Optical Character Recognition (OCR) software that converts text based on images into editable, searchable content. Search for documents by type, keywords, index values and full-text.
Many systems provide version control. This lets you see the complete history of every change made to the document. It’s easy to pinpoint who made the change, when they did it, and why. This is particularly useful when you have multiple team members working on the same document.
Furthermore, many systems allow you to incorporate them with accounting software as well as enterprise resource planning (ERP) and other applications. You can manage the entire lifecycle of documents from beginning to end using just one tool. This helps ensure that you are in compliance with all laws and regulations regarding the preservation of records for your company.
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